When you are only building your own business, you usually want to make sure that everyone is on the same page and same level of knowing the data. But some modern companies suffer from difficulties in terms of having pretty large-scale and complex technical projects with different teams or stakeholders involved. This is why we created this article about the positive aspects of using project management tools basing on the answers of several companies to the simple question:
Name the only one valuable situation or way in which use of project management tools helped you to break down a complex technical project and benefit from it.
1. Delegate Tasks Easier
Project management tools significantly simplify the process of cooperation inside the team. As a rule, modern companies conduct projects that require participation of experts from different departments that often can be located in separate buildings and sometimes even different countries. It might be hard to reach a person sitting next door not even talking about different countries. This is why project management tools are simply irreplaceable for companies dealing with such issues. They allow a team to work faster over the project because the delegating speed increases considerably and information sharing process in general becomes, clearer, concise and faster!
2. Through Requirements to Acceptance
A lot of companies today use various project management tools in order to mirror the product delivery process. They start it with the objectives (what the company really wants to accomplish), and go all the way through requirements harvesting to build the acceptance. Project management tool at this point can help a company to track down the process and then not only understand the status of the process (“beginning”, “finished”, or “in process”) but the tool also shows how the project is processed and in case of any mistakes will alert a project manager immediately. The latter fact can help understand the mistakes easier and so avoid them in future projects.
3. Break down Tasks
People using PM tools frequently admit that whenever they may discover any problem in a project, they will assign it with the tool to the leader of the task group it falls under. After such assignment the actual PM deals with the problem and not the person who has found it. Afterwards the head of the department or the company has the possibility to view through the project management tools when tasks are completed, meaning that the head has the possibility to manage what is going on from any distance.
4. Prioritize Features
Some project management experts say that the greatest thing in using various PM tools is in fact that after breaking down the project into the smaller components, the following step is to actually list all the features according to their importance. With the help of tools a PM can only mark them while viewing and then just press one button to make the needed list. Then he or she can look through all the features and easily delete all the useless ones. Then a PM can breakdown the features into perfectly defined sub-features or just user stories in order to complete them according to the deadlines. This is a great process which simplifies a complex project.
More information on modern project management tools can be found at http://www.celoxis.com/ knowledge sharing section.